No-Wait Primary Care Appointments Available!

In-network with BCBSND, Sanford Health, United Healthcare and tricare.

(701) 420-2273
Patient Portal

Privacy Policy

Last Updated: February 9, 2026

Bellus Medical ND (“Bellus Medical”) is committed to protecting the privacy and security of patient and visitor information. This Privacy Policy explains how we collect, use, protect, and disclose personal information and Protected Health Information in compliance with applicable federal and North Dakota law.

This Privacy Policy is available to patients via a direct link in the footer of our website at https://bellusmedicalminot.com.

  1. Who We Are

Bellus Medical ND
3108 S. Broadway
Minot, ND 58701
Phone: 701-509-5614
Email: admin@bellusmedicalminot.com
Website: https://bellusmedicalminot.com

Bellus Medical is a licensed healthcare provider operating exclusively in the State of North Dakota.

This public website is hosted and managed by Indak Media, which serves as the website and marketing administrator. Website forms are provided through Plains.io. Medical records and Protected Health Information are maintained exclusively within OptiMantra, our HIPAA-compliant Electronic Medical Record system.

  1. Jurisdiction

Bellus Medical provides healthcare services exclusively to patients located in the State of North Dakota. We do not offer medical services outside this jurisdiction.

  1. Compliance with Privacy Laws

Bellus Medical complies with:

  • The Health Insurance Portability and Accountability Act of 1996 (HIPAA)
    • HIPAA Privacy Rule
    • HIPAA Security Rule
    • HIPAA Breach Notification Rule
    • Applicable North Dakota healthcare privacy and medical record laws

We maintain written policies and procedures to ensure ongoing compliance with applicable privacy and security regulations. Staff receive HIPAA training, and we implement administrative, technical, and physical safeguards designed to protect Protected Health Information.

This Privacy Policy does not replace our HIPAA Notice of Privacy Practices, which governs the use and disclosure of Protected Health Information. Our Notice of Privacy Practices is available in the office and upon request.

  1. Information We Collect
  1. Website and Non-Medical Information

When visitors voluntarily submit information through our website, we may collect:

  • Name
    • Email address
    • Phone number
    • Mailing address
    • Non-medical form submissions
    • IP address
    • Browser and device data
    • Pages visited and usage data

If comments are submitted, we may collect comment form data, IP address, and browser user agent for spam detection.

This information is used for communication, appointment requests, marketing, analytics, and website functionality. Unless submitted through our secure medical system, this information is not considered Protected Health Information.

Marketing communications are based solely on non-medical contact information and do not include or reference Protected Health Information.

  1. Protected Health Information (PHI)

All medical intake forms, health histories, appointment scheduling related to medical care, treatment records, prescriptions, lab results, and clinical communications are collected and stored exclusively within OptiMantra, our HIPAA-compliant Electronic Medical Record system.

OptiMantra:

  • Utilizes encryption and secure data transmission
    • Maintains role-based access controls
    • Executes required Business Associate Agreements
    • Retains records in accordance with federal and North Dakota law

Bellus Medical does not store medical records within website hosting platforms, marketing software, or advertising systems.

  1. How We Use Information

Non-medical website data may be used to:

  • Respond to inquiries
    • Process appointment requests
    • Send newsletters or updates (with opt-out available)
    • Improve website functionality
    • Analyze usage trends

Protected Health Information is used only to:

  • Provide medical evaluation and treatment
    • Coordinate patient care
    • Process billing and payments
    • Maintain medical records
    • Comply with legal and regulatory obligations

PHI is used and disclosed only as permitted or required by HIPAA.

  1. Sharing and Disclosure

We do not sell patient information.

Non-medical website data may be shared with service providers assisting with website hosting, analytics, communication systems, or marketing operations.

Protected Health Information may be shared only:

  • With HIPAA-compliant service providers under Business Associate Agreements
    • With laboratories or healthcare partners as permitted by law
    • With payment processors
    • When required by law, court order, subpoena, or regulatory authority
    • To prevent serious threats to health or safety
  1. Security Measures

We implement reasonable administrative, technical, and physical safeguards designed to protect personal information and Protected Health Information from unauthorized access, use, or disclosure.

While we use industry-standard safeguards, no electronic transmission or storage system can be guaranteed to be completely secure.

  1. Cookies and Tracking

Our website may use cookies and tracking technologies, including Google Analytics and the Meta Pixel, for analytics and marketing measurement.

Users may disable cookies through browser settings. Disabling cookies may affect website functionality.

  1. Data Retention

Website and lead data are retained as necessary for operational or communication purposes unless deletion is requested.

Medical records are retained exclusively within our HIPAA-compliant EMR system in accordance with HIPAA and North Dakota medical record retention laws. Medical records cannot be deleted upon request and are retained as required by law.

  1. Patient Rights

Under HIPAA, patients have the right to:

  • Access their medical records
    • Request amendments
    • Request restrictions on certain disclosures
    • Receive an accounting of disclosures
    • File a complaint without fear of retaliation

Requests may be submitted to admin@bellusmedicalminot.com.

Patients may also file a complaint with the U.S. Department of Health and Human Services.

  1. Changes to This Policy

We may update this Privacy Policy periodically. Changes will be reflected by updating the “Last Updated” date.

  1. Contact Information

Bellus Medical ND
3108 S. Broadway
Minot, ND 58701
701-509-5614
admin@bellusmedicalminot.com